APM - Module 1
- Created by: Daisy Parker
- Created on: 09-11-20 16:20
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- Project Management - Project Context
- What is a project?
- A unique, transient endeavour undertaken to achieve planned objectives
- Project or BAU?
- Projects
- Purpose: Achieve objectives then terminates
- Timescale: Limited, has defined start-end dates
- Outcome: Unique product or service
- People: Temporary teams, formed across organisational boundaries to meet project needs
- Management: Dedicated Manager appointed for project duration
- BAU
- Purpose: Sustain organisation to meet business goals
- Timescale: Ongoing
- Outcome: Repetitive, non-unique results
- People: Teams within organisation structure with aligned functionality
- Management: Long term formal management
- Projects
- Organisation Structure
- Permenant
- Temporary
- Matrix
- Roles of the Project Parties
- Project Sponsor
- A delegated member of the steering group
- initiating the project and appointing a Project Manager
- Developing and maintaining ownership of the business case
- Keeping SMT informed of the project progress
- determining the relative priority of time, cost and quality
- Project Manager
- Delivering the project to time, cost and quality priorities
- Managing sponsor and user expectations
- monitoring and controlling the project progress
- building, leading and motivating the project team
- Keeping the Sponsor and SMT informed of progress/ problems / issues
- Users
- identifying project requirments, ensuring separation between 'musts' and 'wants
- accepting and operating deliverables
- providing practive assistance and guidance through users experience
- informing PM of operation changes
- Participating as member of team
- Project Steering Group
- Responsible for project feasibility, business case and achievement of outcomes
- ensure project scope meets aligned requirements
- usually made up of senior and authoratitve stakeholders
- ensure effort and expenditure are appropriate to stakeholder expectations
- ensure strategies to address potential threats have been reviewed and approved
- Team
- Primary role to support the PM to help project meet the objectives
- managing communication with stakeholders
- supporting the PM in solving project-wide problems, and identifying them
- reporting progress of their assigned tasks
- acting as a risk owner in their area of expertise
- Project Sponsor
- Why is Project Management Important
- Control
- Clarity
- Scalability
- Risk Mitigation
- Why do Projects fail?
- Poor Project Management
- Unrealistic Expectations
- Business Case not Sufficients
- Project Team Lack Skills
- Resistance by Employees
- Inadequate sponsorship
- Scope Uncertainty
- Project Methodologies
- Linear / Waterfall
- Sequential series of steps in which each phase cannot begin until the previous is complete
- Phases usually include: Concept, Definition, Deployment and Transition
- Cons
- Resistant to change and inflexible to corrections and rework
- Diving knowledge into distinct phases can create barriers
- When issues arise, those carrying out work tend to blame those in the previous phase
- Pros
- Iterative / Agile
- Repetition of one or more phases before proceeding to the next in order to review and improve objectives
- 6 phases include: Requirementsdesign, development, testing, deployment, review
- Pros
- Flexibility can be higher than traditional methods Changes (e.g. in prioritisation) can be introduced at almost any stage.
- Agile encourages or requires frequent comms. gives us continual opportunities to learn via this feedback.
- Cons
- There can be less of a blueprint of what the final deliverable will be. This can make it harder to gain commitment to the project by stakeholders at the early stage.
- It is less predictable what will be delivered at the end.
- Agile requires high levels of collaboration and very regular comms which is not always feasible
- Linear / Waterfall
- Project Environment
- SWOT
- Strengths, Weaknesses, Opportunities, Threats
- A Method to review the comparative analysis to test the options being considered for a project
- SWOT
- What is a project?
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