'the collection, storage, curation, dissemination, archiving and destruction of documents, images, drawings and other sources of information.'
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Component of information management: Collection
The PMP defines an information management approach that outlines roles and responsibilities in relation to gathering and analysing information for any project. Keep in mind that the location of the information – and how it will be collected – will also ne
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Component of information management: Storage
Consider accessibility. It should be easy to access for those that have the permission to do so and difficult to access for those that don’t. Consider GDPR. Confidentiality is key. Keep in mind version control and data storage capacity.
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Component of information management: Curation
Information technology has had a mass impact on the quantity of information available to project managers. So, curating information effectively will ensure that any information made available for use is accessible, relevant and useful.
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Component of information management: Dissemination
Information needs to be distributed to the right people at the right time. Organisational policies, stakeholder analysis and the project communication plan are primary focuses here.
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Component of information management: Archiving
How the information is archived will depend on security needs, ease of retrieval and relevant legislation.
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Component of information management: Destruction
Legislation and statutory obligations will influence how long information can be archived. Because of this, it’s important to consider whether BAU activities might require future access to historical project information. Information should only be destroy
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Quality of information: Accuracy
Information gathered should be as accurate as possible. In some instances – such as informing high-level decisions early on in a project – you might be able to make an approximation.
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Quality of information: Relevance
Information must be appropriate to the users’ needs. Redundant or unnecessary information may miss the point, cause misunderstanding or overwhelm projects with information. For example, consider the level of detail that might be required in project progre
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Quality of information: Timeliness
Information should be gathered and presented within an acceptable time-frame. If this doesn’t happen then decisions will be based on out-of-date information. This is something to look for when you’re escalating issues.
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Quality of information: Completeness
Incomplete or inappropriate Information can easily be misunderstood. To avoid this, any information used should be complete and fit for its intended use. For example, when communicating risk, it’s important for management to also understand the probabilit
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Other cards in this set
Card 2
Front
Component of information management: Collection
Back
The PMP defines an information management approach that outlines roles and responsibilities in relation to gathering and analysing information for any project. Keep in mind that the location of the information – and how it will be collected – will also ne
Card 3
Front
Component of information management: Storage
Back
Card 4
Front
Component of information management: Curation
Back
Card 5
Front
Component of information management: Dissemination
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