'The application of processes, methods, knowledge, skills and experience to achieve specific objectives for change.'
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How does good PM improve project communication?
It will get the right info to the right stakeholders at the right time through a project communication plan which sets expectations and makes sure everyone is aware of the project status and any issues
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How does good PM create effective resource management?
Helps prioritise scarce resources and identity and allocate the right level of resource with the right capability to each project task.
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How does good PM deliver better results?
The life cycle approach gives the team a better understanding of the delivery process allowing delivery of the right product or service meeting stakeholder expectations
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How does good PM facilitate risk taking?
Organisations are more acceptive of risk if you can demonstrate clearly defined roles and responsibilities together with an effective plan and have engaged stakeholders, more confidence in the project means more risk
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PM Challenge: Bureaucracy
The effort required to formally document the justification, plan and status of a project as an expensive waste of time and resource
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PM Challenge: Limits creativity
Team members may argue that formal processes limits technical ingenuity and vision
Functional managers may worry you are questioning their authority and control of resources
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PM Challenge: Complex interrelationships
Projects involve the integrated effort of several different disciplines, the additional communication and interaction involved could be confusing
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PM Challenge: Project management capability
PM is a skill in its own right - you need to have all of the hard and soft skills to successfully deliver projects.
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PM Method: Guidelines of application and flexibility (tailoring)
Guidelines on optional and mandatory parts of the method
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PM Method: Generic life cycle model
Summarise the life cycle model that best suites the types of project initiated by your organisation
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PM Method: Phase/stage inputs, outputs and recommended activities
Document the relevant inputs and outputs for each stage as well as recommended activities for each stage to allow an agreed and effective handover between stages
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PM Method: Documentation templates
Create guidelines and templates for project documentation to ensure control mechanisms are consistent and clearly understood
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PM Method: Governance guidelines
Create a formal method to help your organisation comply with constraints related to the accountability, decision-making, reporting and overall project management
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PM Method: Role definitions
Document the role, responsibilities and performance criteria applied to the key project roles
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PM Method: Project management procedures
Project specific procedures (such as risk management , quality management, change control and communication processes) will form an integral part of an formal PM method
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Project method benefit: Consistent terminology
Helps to execute a project more efficiently due to more effective decision making and easier cross functional and cross site team working
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Project method benefit: Understanding of roles
Helps prevent duplication of effort and/or activities not being undertaken correctly
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Project method benefit: Consistent documentation
Enables consistency, provides efficiency, increased understanding and better decision making, more appropriate engagement with stakeholders, improved communication and continuous improvement
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Project method benefit: supports the development of new PM's
Can be the basis for new PM's and team members to understand how best to undertake and deliver projects
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Project method benefit: staff mobility
Team members can move between projects and quickly understand the project's status and where to find info
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Project method cost: Additional bureaucracy
Additional documentation associated with a project method
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Project method cost: scalability
Some organisations use the same method for all projects without considering its scale, methods should exert an appropriate level of control on projects
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Project method cost: garbage in/ garbage out
Outputs are only as good as what is put in, so problems can be hidden as following a formal method can suggest that everything is under control
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Project method cost: Time-consuming
Projects can be seen as add on to daily work and so adopting a formal method adds to the already extra workload
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Other cards in this set
Card 2
Front
How does good PM improve project communication?
Back
It will get the right info to the right stakeholders at the right time through a project communication plan which sets expectations and makes sure everyone is aware of the project status and any issues
Card 3
Front
How does good PM create effective resource management?
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